At Bifrost Group, we take a comprehensive approach to helping you start a business. Our support allows you to safely go through the business registration process. We offer professional advice on choosing the optimal legal form and taxation, take care of formalities at government offices, and provide specialist assistance to foreigners who want to develop their business in Poland.
What form of business should you select?
The decision on the legal structure of a new company affects future fixed costs, the method of accounting for profits, and the scope of the owner’s liability. At Bifrost Group, we analyze your business model in terms of planned turnover, operational risk, and number of partners. We help you assess whether a simplified record-keeping system for sole proprietorships or an advanced capital structure would be a better solution in your case. Our goal is to tailor the legal form so that it provides maximum flexibility and security while maintaining optimal administrative costs.
Sole proprietorship vs. limited liability company (Sp. z o.o.)
A sole proprietorship (JDG) is characterized by low accounting costs and ease of withdrawal of funds, but involves unlimited financial liability of the owner. On the other hand, a limited liability company, although it requires full accounting and has share capital (minimum PLN 5,000), effectively separates the private assets of the partners from the company’s liabilities. We present the advantages and disadvantages of both solutions, taking into account the specifics of the industry and the planned scale of employment.
Analysis of financial liability and business operating expenses
We thoroughly assess the financial risk associated with the chosen form of business. We indicate the reporting obligations associated with a given type of activity and the actual costs of legal and accounting services. Not only that, but we explain the differences in the manner of representation of the entity and the rules for disposing of the generated profit. Such an analysis allows you to avoid a situation where administrative costs outweigh the benefits of running a business in an overly complicated legal form.
Tax optimization right from the start
At Bifrost Group, we conduct tax burden simulations, taking into account projected revenues and tax-deductible costs. We advise on how to minimize tax burdens legally using available statutory mechanisms. The choice made at the registration stage is difficult to change during the tax year, which is why it is so important that this decision is supported by reliable calculations.
Tax scale, flat tax, or lump sum?
We discuss in detail with the client the differences between the available forms of income taxation. The tax scale (12% and 32%) may be advantageous for low incomes and those wishing to take advantage of tax relief, while the flat tax (19%) works well for higher incomes, offering a fixed rate regardless of the amount. The increasingly popular lump sum tax attracts entrepreneurs with low income tax rates (e.g., 8.5% or 12%), but does not allow for the deduction of costs. We help you choose the option that will leave the most money in your company’s wallet based on your expense structure.
When to choose VAT registration?
We analyze the validity of registering as an active VAT taxpayer, which is not always mandatory from day one. We indicate industries in which VAT status is necessary to build a professional image and deduct tax on investment purchases. We prepare the VAT-R form and advise on subjective exemptions (up to PLN 200,000 in turnover) and objective exemptions.
How to pay lower social security contributions for the first 2 years?
We support new entrepreneurs in taking advantage of social security contribution relief. We explain the rules of the “Start-up Relief” program, which exempts you from paying social security contributions for the first 6 full months (only health insurance contributions remain). Furthermore, we help you implement the “Preferential Social Security Contributions” scheme, which is valid for the next 24 months. Thanks to this, social security contributions in the initial phase of the company’s development are significantly lower, which in turn makes it easier to maintain financial liquidity and reinvest funds in the development of the offer.
Bifrost Group support in registering a company
Our assistance goes beyond pure consulting—we actively participate in the process of establishing the entity. We act as a substantive partner who monitors deadlines and the correctness of submitted applications. Thanks to our knowledge of the IT systems of individual offices, the registration process is much faster than if you were to attempt it on your own, allowing you to issue your first invoice without unnecessary delay.
Preparation of documents for CEIDG and KRS
We prepare a complete set of documents necessary for entry in the relevant register. In the case of JDG, we fill in the CEIDG-1 application, ensuring correct registration with ZUS. When establishing companies, we use the S24 system or prepare documentation for traditional registration via the PRS portal, including draft articles of association, share subscription statements, and lists of shareholders. We monitor the status of the case until the NIP and REGON numbers are obtained.
Selection of appropriate PKD codes
We assist in the precise selection of codes from the Polish Classification of Activities (PKD). This is important not only for statistical purposes, but also for determining the scope of insurance, the possibility of using a lump sum, or applying for subsidies. We make sure that the list of codes is broad enough to cover the planned development of the company, while remaining consistent with the actual scope of its activities.
Support in choosing a company account and stamp
We advise on technical issues that are essential for the day-to-day running of a business. We point out what to look for when choosing a bank account (e.g., fees for transfers to ZUS/US, payment terminal support). We also advise on what information should be included on the company stamp and letterhead.
Why is it worth using professional support when setting up a company?
Registering a company on your own is often stressful and involves the risk of making unfavorable decisions, the financial consequences of which only become apparent after months. Working with Bifrost Group guarantees that you will operate in accordance with the law and in an optimal model from day one. Our knowledge allows you to navigate the bureaucratic maze without conflict, building a solid foundation for future market success.
Avoiding costly mistakes at the Tax Office and Social Insurance Institution (ZUS)
Incorrectly selecting the form of taxation or being late with the submission of the relevant ZUS contributions may result in the loss of tax relief or the need to pay higher taxes throughout the year. Our verification of documents before they are sent to the authorities eliminates the risk of rejection or the need to submit troublesome corrections. We ensure that VAT-R and ZUA declarations are substantively correct and submitted within the statutory deadlines.
Time savings
Instead of spending hours studying application instructions and analyzing complex regulations, you can devote this time to acquiring customers and refining your product. We take care of the technical and formal aspects of registration. Thanks to our experience, we can complete processes that usually take days in just a few hours, minimizing the need for you to visit government offices or a notary.
Support from experienced accountants
When you set up a company with Bifrost Group, you gain access to the knowledge of practitioners who handle the accounting for hundreds of entities on a daily basis. Our accountants will not only help you register your company but will also immediately familiarize you with the rules for documenting expenses, explain what can be considered a business expense, and show you how to issue invoices correctly. With us, being an entrepreneur becomes easier and safer.
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